Categories
Covenants Department
| Upcoming Events |
* Lot-by-Lot inspections are conducted each year by Association staff, generally from March until November. Association Staff visit each and every property in Ashburn Farm (excluding the condominiums). They take time to walk the perimeter of each lot and assess the condition of each property, making certain that we’re doing all we can to do ensure that Ashburn Farm property values remain high. Please click to read more about the inspection process and what it entails.
| Responsibilities of the Covenants & ARB |
The purpose of the Ashburn Farm Covenants and Restrictions is to give our community a more standard appearance and control some of the activities that take place within its boundaries. When enforced, covenants protect property values.
The Architectural Review Board (ARB) is delegated the responsibility of ensuring that proposed exterior alterations to homeowner properties within the Association comply with the objectives set forth in the Covenants. The ARB members (made up of volunteer homeowners) conduct regular and systematic reviews of all applications submitted by residents. Their main function is to assure that the Declaration of Covenants and Restrictions, the governing documents, which set the standards of Ashburn Farm's quality of design, is implemented and maintained. The Ashburn Farm Architectural Guidelines Booklet is provided to homeowners as a reference in understanding the Covenants, architectural review procedures and application processes, and established design principles and standards. If you have questions regarding any exterior changes to your home, or are interested in getting involved with the ARB, attend their next meeting. ARB meetings are held on the second Thursday of each month.
| Architectural Guidelines |
The Architectural Guidelines are posted to this website. Click here to view the website version of the Architectural Guidelines. The website version provides easy access to the forms and worksheets developed to aid homeowners when submitting requests for approvals on Exterior Changes.
You can also print the Adobe version of the Architectural Guidelines from this website. Please keep in mind that this is a large file and will take time to download and print. You must have Adobe Reader loaded to access this file (Adobe Reader may be downloaded at the bottom of this page).
A hardcopy of the Architectural Guidelines, and all associated forms may also be picked up at the Association Office at 21400 Windmill Drive, Ashburn, VA 20147 during office hours. If you do not have Acrobat Reader loaded, click on the link provided at the bottom of the page. All forms are also in the Adobe format. Questions should be directed to: arb@afhoa.net.
| Property Inspections |
Below is a description of the types of inspections that are done on Ashburn Farm properties. All inspections are done on the outside only. The Ashburn Farm staff does not perform any inspections inside homes.
Complaint Inspection: These are inspections made to investigate a specific complaint received by the Association Office. All complaints to the office must be made in writing-see resident Complaint Process below.
Disclosure Inspection: These inspections are performed at the request of the homeowner, automatically when a Disclosure Packet is applied for. The homeowner's property is walked and inspected for compliance. (Landscape, lawn and the exterior of the home will be viewed.) The Association will verify that all exterior modifications have been applied for and constructed in accordance with the approved application. If modifications were made without an Exterior Alteration Application (EAA) being submitted and approved or if the modification was not constructed in accordance with the approved application, then this would be a violation.
Some of the most common exterior modifications that have been noted as violations are:
Other exterior issues that would constitute a violation include, but are not limited to:
The homeowner is notified of any detected violations (from any of the above inspections) and given a time-frame in which to make the repairs or perform the maintenance. A detailed explanation of Home Maintenance Guidelines & Corrective Actions can be found here. After the homeowner resolves those items in violation, the Association Office should be notified by the homeowner, and a second inspection requested to confirm and close out the violations which are on record.
| Members of the ARB |
| Elizabeth Finn | Shirley Tabor - Vice-Chairman |
| Sergio Loya | Randy Vosbeck - Chairman |
| Thomas Mackie | Scottie Vosburgh |
| Michael McCoy |
| Members of the Covenants Staff |
Bob Silvay
Betty Potter
Janice Brewer
| Guidelines for Common Exterior Changes |
Article VI of the Ashburn Farm Association Declaration provides that no improvements, alterations, repairs, change of paint colors, excavations, changes in grade or other work, which in any way alters the exterior of any lot or common area or the improvements located thereon shall be made or done without the prior written approval of the Association.
The Association has adopted the following Architectural Guidelines to provide guidance to owners when they prepare an application to improve or alter their lot or home. While alterations which conform to the Architectural Guidelines are usually approved, each lot and application is different, so compliance with the Guidelines does not guarantee approval. Please do not make alterations to your property without first obtaining the approval of the Association as required by Declaration.
Clicking on the picture to the right will provide the document in Adobe format. Please keep in mind that this is a large file and may take time to load.
Please remember call 811 before starting any digging project! One easy phone call to 811 starts the process to get your underground utility lines marked for free. Local One Call Center operators will ask you for the location of your digging job and route your call to affected utility companies. Your utility companies will then send a professional locator to your location to mark your lines within a few days. Once your underground lines have been marked, you will know the approximate location of your utility lines and can dig safely. Click here for information about Miss Utility.
| Resident Complaint Process |
In accordance with the Ashburn Farm Declaration of Covenants and Restrictions, resident property complaints are not accepted over the phone to the Association Office. They are only accepted in writing. There are three ways for residents to have complaints addressed: Send an email to covenants@afhoa.net. Stop by the Association Office and pick up a "Community Complaint Form located in the mailbox immediately outside the front door (or at the front desk during business hours). The completed form can be placed in the drop box after hours, or handed in at the front desk. You can also fax the completed form to 703-729-0247. The form can also obtained by using the link in the Contents Column. Write a letter and send it U.S. Mail to the Association Office located at 21400 Windmill Drive, Ashburn, VA 20147. Full contact information (your name, phone, and address) must be included on all complaints. This information is not given out. It is used by the Association Office Staff for verification and record purposes and contact only. We do not accept - or act on - anonymous complaints.
| Vehicle Violations |
Please call vehicle violations into the Association Office 703-729-6680. When reporting a vehicle violation, your full contact information must be provided (personal information is not given out), as well as a description of the vehicle including license tag information, color, and specific location as well as a description of the violation. A member of the Covenants Administration staff will investigate the violation and take appropriate action. Click here to view the Parking Policy.
| Helpful Links |
