Forms

-  Community Action Request

-   Disclosure Request Form

Documents

-  Covenants and Restrictions

-  Resolution 05062008A

   (Replaces pages 26-28)

-  Resolution 05062008B

   (Replaces pages 30-31)

Other Important Links

- Architectural Review Board

- Codified Ordinances of Loudoun

  County

When people come to your house selling items, they need to have a solicitor's permit. You should ask for proof that they are there legitimately.

All charitable organizations are required to be registered with the Virginia Office of Consumer Affairs. Consumers who have questions about an organization or how much of their contribution will actually be used for charitable purposes can call 804-786-1343.

Double click on the picture above to view an explanation of the courtesy notice.

Below is a description of the types of inspections that are done on Ashburn Farm properties.  All inspections are done to outside only.  Ashburn Farm staff do not perform any inspections inside the home.

Complaint Inspection:  These are inspections made to investigate a specific complaint received by the Association Office.  All complaints to the office must be made in writing-see resident Complaint Process in the right column.

Annual Inspection:  Annual inspections are performed (as workload permits) to insure that the exterior appearance of the properties are in compliance with our  Covenants and Restrictions and the Architectural Guidelines.

Annual inspections are primarily performed as "curb appeal" inspections where the entire property is not inspected, unless maintenance issues are sighted from the curb. A curb appeal inspection will surface maintenance issues such as but not limited to: faded or peeling paint, missing shutters, missing house numbers, fence repairs, rusted metal railings, rust stains on concrete steps, non-conforming exterior modifications, poor landscape maintenance such as overgrown shrubbery, trees/shrubs impeding safe pedestrian passage on sidewalks, & dead plants. 

Disclosure Inspection:   These inspections are performed at the request of the homeowner, automatically when a Disclosure Packet is applied for.   The homeowner's property is walked and inspected for compliance.  (Landscape, lawn and the exterior of the home will be viewed.)   The Association will verify that all exterior modifications have been applied for and constructed in accordance with the approved application.  If modifications were made without an Exterior Alteration Application (EAA) being submitted and approved or if the modification was not constructed in accordance with the approved application, then this would be a violation.

Some of the most common exterior modifications that have been noted as violations are:

1. Hardscape i.e., walkways, patios, widening of driveways

2. Play sets or other recreational structures

3. Color changes on doors, shutters, siding, etc.

4. Major landscape enhancements, including walls, rock & ponds

5. Removal of porch railings

Other exterior issues that would constitute a violation include, but are not limited to:

1. Peeling paint and exposed wood on any area of the home

2. Rusted and corroded metal railings, rust stains on steps and landing

3. Fences that are beyond "weathered naturally", i.e., excessive mold or mildew or fungus, etc.

4. Excessive warping on any exterior wood structure i.e., fence pickets, garage doors, etc.

5. Excessive mildew, mold, grime on any exterior structure i.e., walkouts, decks, siding, etc.

6. Landscape is examined for dead plants, excessive weeds, etc.

7. Missing or damaged gutters, downspouts, shutters, fence & railing pickets, etc.

8. Mismatched paint colors (i.e., shutters that are 2 or more different colors).

9. Any exterior structure requiring maintenance

The homeowner is notified of any detected violations (from any of the above inspections) and given a time-frame in which to make the repairs or perform the maintenance.  When the current homeowner is completed resolving those items in violation, the Association Office should be notified by the homeowner, and a second inspection requested to confirm and close out the violation's which are on record. 

In accordance with the Ashburn Farm Declaration of Covenants and Restrictions, resident complaints are not accepted over the phone to the Association Office.  They are only accepted in writing. There are 3 ways for residents to have complaints addressed: 

Send an email to covenants@afhoa.net

Stop by the Association Office and pick up a "Community Action Request form located in the mailbox immediately outside the front door (or at the front desk during business hours). The completed form can be placed in the drop box next to the mail box after hours, or handed in at the front desk. You can also fax the completed form to 703-729-0247. The form can also obtained by using the link in the Contents Column. 

Write a letter and send it U.S. Mail to the Association Office located at 21400 Windmill Drive, Ashburn, VA 20147.

Full contact information (your name, phone, and address) must be included on all complaints.  This information is not given out.  It is used by the Association Office Staff for verification and record purposes and contact only. We do not accept - or act on - anonymous complaints.

Please call vehicle violations into the Association Office 703-729-6680.  When reporting a vehicle violation, your full contact information must be provided (personal information is not given out), as well as a description of the vehicle including license tag information, color, and specific location as well as a description of the violation. A member of the Covenants Administration staff will investigate the violation and take appropriate action.

All pets must be kept under the control of their owner when they are outside of the lot, must not become a nuisance to other residents, and must be in compliance with all applicable Loudoun County General Offenses Code:

The owner of any pet to fail to remove immediately the pet's feces from any property in any residential subdivision, including common areas.

Dog running at large. A dog running at large is a dog which is roaming, running or self-hunting off the property of its owner or custodian and is not under its owner's or custodian's immediate control.  However, within any residential development in any unincorporated area of the County which has a density of two housing units to the gross acre or more, a dog shall be deemed to run at large while roaming, running or self-hunting off the property of its owner or custodian and not under leash control.

Refer to and follow the County Ordinances for complaints.