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If you need to drop off forms to the Association Office before or after regular business hours, you can use the Overnight Drop Box as shown in the picture (above (Red Arrow)).  This box is checked daily and is located at the front of the Association Office - 21400 Windmill Drive.

The Yellow arrow indicates the box containing blank forms you may need to pick up i.e., ARB - Exterior Alteration Applications, Community Action Request forms, etc. You can also obtain any necessary forms from this website by clicking here.

Other Informational Items

Tree Removal Policy

Snow Removal Policy

Copier Policy for Committees

Ray Ceresa, Ashburn Farm Association, Legal Representation

Tom Whiting, Jr. General Manager

Ashburn Farm Association is governed by the Board of Trustees.  These 7 people are ultimately responsible for insuring that funds are spent wisely, the property is maintained, and the standards and rules of the governing documents are met.

The Association Staff consists of 10 employees responsible for the day to day management  of Ashburn Farm.  Tom Whiting, Jr., is the General Manager.  The staff, in addition to the daily responsibilities, oversees all the contracts awarded to our various vendors. These contracts include (but are not limited to): L&N, Ashburn Farm's bookkeeping firm, New Vision - Trash Disposal, HLS - Landscaping, Angler Environmental for Pond Maintenance, and many more. In addition, various Events are sponsored through-out the year for the entertainment and enjoyment of our members and their guests.

There are many volunteer opportunities for you, as a resident of Ashburn Farm, to get involved with your community.   An annual election is held for members to run for Board of Trustee seats in April.  There is the Architectural Review Board (referred to as the ARB), and many committees to choose from.  Ashburn Farm residents are invited to attend any of the Committee Meetings or Board meetings (which are always advertised in advance).

Ashburn Farm Committees

(Click on the committee name to view more information on the committee, its members and responsibilities)

ARB (Architectural Review Board)

B&F (Budget and Finance Committee)

CEC (Community Events Committee)

Neighborhood Watch

Open Space Committee

Parking Committee

Tennis Committee

All non-resident Homeowners must furnish the Association with an address and telephone number where you can be contacted.  If you are renting/leasing your Ashburn Farm home, please provide your contact information to the Association using the form below.

Rental Confirmation Form

The completed form can be faxed, mailed via U.S. Mail or dropped off at the Association Office

21400 Windmill Drive, Ashburn, VA 20147

From time to time, the Association office receives requests from homeowners that want to use Ashburn Farm common area adjacent to their properties for things like moon-bounces for kids parties, or for small receptions, etc.  In cases like this, the homeowner should call and discuss the situation prior to the event with the General Manager and obtain approval.  The homeowner responsible for the event should also inform all his or her neighbors that may be impacted by the noise, etc.  Once this takes place a Release must be signed and submitted to the Association office prior to the event. 

The above does not include the Windmill Park or other recreation areas in Ashburn Farm.

The 2007 Ashburn Farm Association budget includes money allocated for individual Neighborhoods in Ashburn Farm to use for outdoor get-togethers. Homeowners can apply for up to a $100.00 reimbursement for costs associated with purchasing food, paper products (i.e., plates, cups, plastic utensils) and soft drinks for these social events.  No alcohol products can be purchased with the Association’s contribution. There are guidelines established for this benefit and approval must be obtained as noted in the guidelines.

The Guidelines and approval form are posted below.  

- Guidelines

- Approval Form

- Common Area Usage Request Form  (See above)

- Listing of Neighborhoods and Streets

The guidelines below were established for any organized groups that want to volunteer for projects outside of the Ashburn Farm Association committees’ efforts. This includes, but is not limited to groups such as Boy scouts, Eagle Projects, Girl scouts, School – public or private, religious organizations or social clubs, etc.   

1.    The Project Leader (requester) must be an Ashburn Farm Homeowner.

2.     A project plan need to be submitted by the organized group (this could be as simple as a letter) noting what the group wants to do, materials needed, names and ages of the children participating.   

3.     All projects need to be supervised by the organized group.  At minimum, supervision includes one adult per 4 children under the age of 10, and one adult per 10 children ages 11 thru 18.

All members of the organized group, those supervising and those participating, must sign a waiver and have it on file at the Association Office prior to the date of the volunteer event.  Parent signatures on the waiver form are required for minors. 

5.    If the project requires the Association to purchase and supply materials, the organized group leader will provide a $50.00 (check) deposit prior to the purchase of these supplies.  This deposit will be returned when the project is completed. 

6.    Ashburn Farm Association requires a two-week notice for all project requests.  

7.    Project members shall not serve or permit the use of alcoholic beverages or drugs.

8.    The project shall be performed during day-light hours only. 

9.   The volunteers are responsible for the clean up and all trash removal once the project is completed.  If the project spans the period of a few days, cleanup must be performed at the end of each day and at the completion of the project.

Click here for the required Form.

Submit the form with all the required information to the Association Office at

21400 Windmill Drive