Contact Information for Summit Management:

January 1st

July 1st

ASSESSMENTS - Where does the money go?

 

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Please make all payments in check or money order to:

 

Ashburn Farm Association

Payment Processing Center (Summit Management)

P.O. Box 105007

Atlanta, GA 30348

 

See the column on the left for other contact information if needed. 

 

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Click here to obtain the form to sign up for Automatic withdrawal from a checking account to pay your assessments.  Fill out the form and mail it to the accounting department at:

 

Summit Management Services, Accounting Department

8405-A Richmond Hwy.
Alexandria, VA 22309

 

You will receive a confirmation letter with a start date for the direct debit and should continue to pay assessments until that confirmation letter is received.

 

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Click here to access the Summit Management website (click on the pay assessments tab) and you can make a one-time payment with a debit or credit card, or setup recurring payments.  (Recurring payments need to be renewed annually).

 

Please follow the directions below to set up recurring payments:

• Click on the link above to connect to the Summit Management site.

• Click on the "Homeowners" tab at the top of the page.  Then click on "Pay Assessments".

• Another website will open, www.smartstreet.org.

• If you are already registered, you may log in.  If you are a new user, please create a new account on this page.

• After you log in, a new page will open.  If you have previously registered, your 2008 payment amount will be shown.  Under the "Edit" column, click on "Conf. #".

• You will then need to complete the "Personal Information" section.

• Under the "Payment Information", enter the amount you would like taken from your account each quarter.  (Your quarterly assessment amounts are located below).  Then enter the day of the month you would like the money withdrawn from your account.  You will then need to enter your routing and transit numbers.  Then click "Continue".

• In the "Extend Schedule Through" drop-down box, select the date.  Then, click the "Extend" button. 

• Review your information and click "Confirm".

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From time to time, the Association office receives questions on why townhome assessments are higher than single family assessments.  Some of the reasons are because townhome areas include maintenance for such items as curbs, sidewalks, signage, lighting, maintenance on parking areas for sealing, painting parking spaces/numbers and fire lanes, including snow removal, etc.  Single family homes reside on VDOT streets and lighting is handled via lampposts in front yards, and street/sidewalk maintenance is handled via VDOT/County. 

 

 

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Assessments are paid by every member of the Association and are divided into two categories; General and Neighborhood.

All Ashburn Farm homeowners pay a General Assessment for: common area landscape maintenance, capital reserves and improvements, general administration, utilities, taxes, insurance, common property maintenance (including amenities such as tot lots, athletic fields, etc.), pool memberships and community/committee programs, etc.

The Neighborhood assessment for single family homes pays for trash and recycling pick up. However, for townhouses it not only pays for trash and recycling services but includes street light electricity - maintenance and repair, snow removal and the repair and maintenance of townhome parking areas and sidewalks.

Condominiums have a separate Association that is responsible for their maintenance and upkeep of the open space, building exteriors, utilities, pool, etc.; however, they also pay the General Assessment to Ashburn Farm Association for common area maintenance items.  (For more information, see Budget and Finance.

 

Once the Association's annual budget is approved by the Board of Trustees in December, the information is provided to the Ashburn Farm Association's contracted Financial Company (see above) to prepare the HOA assessment billing for the next year.