*   Must be provided separately. 

The these pictures show the deck outside the Rental Room.  During the winter months, the pool is covered. Double-click on the pictures to enlarge them for better viewing.

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ABC Liquor Licenses 

Calendar of Reserved Dates 2008

Other Resources for Rentals

 Rental Agreement (Contract)

There is a 10% discount for Ashburn Farm Homeowners who have a confirmed reservation to rent the DeLong Room for an Event and need to rent tables, place settings, etc. for the event.  This option is available to Ashburn Farm Homeowners who use Capital Party Rentals and they will discount their prices 10% to DeLong Room Renters who use their company.  Click on the links below for more information. 

Click here for more information or Capital Party Rentals

703-661-8290

Please note, you can have the equipment above delivered to the Association Office and stacked in the DeLong Room during the day on Friday (before 4:00 p.m.) prior to the event if needed.  In addition, if the rental company prefers to pick up the rented equipment on the Monday following the event - it is permissible- all equipment must be picked up before 4:00 p.m.) The Association office must be notified in all these cases. Restitution, if required, for damaged, missing, or broken rental equipment, must be worked out between the homeowner with the rental source.  Rented items are not the responsibility of Ashburn Farm Association.

• A two week notice for a reservation request is preferred.  To see if the room is available on your event date check the Calendar of Reserved Dates. A signed contract, rental payment, security deposit and cleaning fee are required before a reservation is made.  Click here for the Room Rental Agreement (Contract).

• 2 Separate checks should be submitted (1) Security Deposit, (2) Room Rental + Non-refundable Cleaning Fee. 

• Identification is required when scheduling the room.  (i.e., Drivers license, Settlement papers are required if you have recently moved in, etc.) The office will make a photocopy of this identification to be attached to the contract.

• The security deposit will not be cashed and the check returned once the room is inspected and deemed satisfactory.  This includes removing all trash bags and placing them in the trash bin located in the parking lot.

• Costs for repairing any damages to Ashburn Farm property will be charged to your homeowner's account.   

• The non-refundable cleaning fee pays for mopping floors, vacuuming carpets, cleaning bathrooms (restocking bathroom supplies), etc.   

• The room is rented to Ashburn Farm Homeowners only and a  photo id must be provided to schedule the room.  

• There is a 4-hour Minimum Rental.

• The maximum total number of people is 100.  (That includes caterers, DJs, rental equipment personnel, waiters, etc.)  

• Tables, Chairs, etc. are not provided by the Association and must be provided by the homeowner reserving the room. There is a 10% discount provided by the vendor noted above for your rental needs.  This discount only applies to homeowners using the DeLong Room for an event. All rented items must be delivered to the Association Office to obtain this discount. Non-delivered, damaged or missing rented items are not the responsibility of Ashburn Farm Association and restitution must be worked out with the Rental source by the homeowner.

• Bathrooms are provided on the lower level only.

• Confetti (of any kind) is not permitted on premises.

• The desk, table and armoire are permanent fixtures of the DeLong Room and are not to be removed or moved.  Tablecloths can be draped over the desk and used as a receiving area if desired.

• Alcoholic beverages should not be served on the premises unless the homeowner has complied with all laws and licensing requirements of the Commonwealth of Virginia – see the contract for specifics.  (See the link provided in the left column  for more information - "ABC Liquor Licenses".). A copy of the permit must be submitted to the Association Office prior to the event.

• Only one event can be scheduled for the weekend (Friday is included in the weekend).  For example: If an event is scheduled on Saturday – the previous Friday and following Sunday will not be an available date for any additional reservations.

• The Homeowner agrees to provide supervision of guests at all times during the rental period.  (This includes - 1 adult per 4 children under age 10, 1 adult per 10 children under age 18.)

• The Lake View room and all building areas is a non-smoking facility.

• Be prepared to bring cleaning materials to clean up after the event, this includes mops, brooms, trash bags, etc. These items are not provided by the Association.

• The Keys must be “signed out” when picked up.  They must be picked up at the association office on the Friday before the weekend event. We not send out or place calls for reminders. The Keys are to be returned to the office by the COB (5:00) on the Monday following the event or placed in the Lock Box outside the front door to the Association the same day as the event was held. 

• 1 hour is allowed after the event for cleanup purposes  without charge - not to exceed 12:00 a.m. We will allow up to 2 hours before an event to setup and decorate.  Discuss this with the staff when making your reservation.