Frequently Asked Questions
If
I don’t have time to correct the peeling paint violation on my house
before I move will the new homeowner have to correct the violation?
Why does the disclosure package cost $200.00? What does the package include?
Who do I contact if I have a question on my Disclosure Packet?
Pool
My son is 16 and he is the only one in the family that uses the pools, can he join as an individual?
I live in Ashburn Farm and want to use the pool this weekend. Can I buy a guest pass?
My son is 12. Can he bring his little brother to the pool with him?
The lifeguard would not let my baby use her cute ducky float in the pool. Why?
The lifeguards did not let my son go down the slide. He could use it last summer. Why?
Tennis
ARB (Architectural Review Board)
Loudoun County
Assessments
My vehicle was towed without receiving a 48 hours vehicle violation notice. Why?
What’s the enforcement policy for vehicles parked on VDOT streets?
Maintenance
1. I am selling my house - what do I need to do?
Effective
July 1, 1989, the Virginia General Assembly enacted a new law entitled the
“Virginia Property Owner’s Association Act”. This act requires the seller
of a home to make certain disclosures to the intended purchaser of their lot.
All home sales in Ashburn Farm are subject to the Virginia Property Owner’s
Association Act. A written request of the Association Disclosure package and a
check for the cost (made payable to the Ashburn Farm Association
or AFA) are
required to begin processing. The completed package will be issued within 14
calendar days to the requesting party or agent.
2. What is the standard charge for a Disclosure Package?
The
charge for a Disclosure Package is $200.00 for Single Family and Townhome
properties (including Patio Homes) and $100.00 for Condo. The
check should be made payable to Ashburn Farm Association or AFA. These
packages are valid for 60 days. A requested update to this package after the 60
day expiration period is $50.00.
3.
How
long does it take to compete the disclosure package?
The
completed package will be issued within 14 calendar days to the requesting party
or agent.
4. My disclosure package states that I have a violation. Will this delay the sale of my property?
The Association would like the violation to be corrected as soon as possible. If not, the violation remains with the property and the new homeowner assumes the responsibility.
It
takes approximately 2 weeks to get approval from the Architectural Review Board.
You will need to
complete the Exterior Alteration application form (which is
available online) and note that the application is for a property that is “For
Sale” and that the deck (or external change) is “Existing.”
Please take a picture of the deck (or other external unapproved change) and include it with your application.
6.
Does
the Association mail disclosure packages?
No.
Disclosure Packages must be picked up at Ashburn Farm Association, 21400
Windmill Drive, Ashburn, VA 20147. Our
hours are 9:00 am – 5:00 pm - Monday thru Friday. We are closed on major
holidays.
This
is treated as violation and is included in the disclosure inspection. The current
homeowner must make the repair and notify the Association Office that the repair
work is done. A representative from the Association will then make an
inspection and clear the violation if the resolution is satisfactory. Once completed, the current homeowner
will receive an updated Disclosure packet noting that no violations exist (or
property is in-compliance) to use
at closing. If the homeowner does not make the repair, the new homeowner
will inherit the violation and assume responsibility for it's resolution.
The
disclosure package includes the following:
The
name of the association and, if incorporated, the state in which the
association is incorporated and the name and address of its registered
agent in Virginia.
A
statement of any expenditure of funds approved by the association or the
board of directors which shall require an assessment in addition to the
regular assessment during the current year or the immediately succeeding
fiscal year.
A
statement, including the amount of all assessments and any other mandatory
fees or charges currently imposed by the association and associated with
the purchase, disposition and maintenance of the lot and to the right of
use of common areas, and the status of the account.
A
statement whether there is any other entity or facility to which the lot
owner may be liable for fees or other charges.
The
current reserve study report or summary thereof, a statement of the status
and amount of any reserve or replacement fund and any portion of the fund
allocated by the board of directors for a specified project.
A
copy of the association’s current budget or a summary thereof prepared
by the association, and a copy of its statement of income and expenses or
statement of its financial condition for the last fiscal year for which
such statement is available.
A
statement of the nature and status of any pending suit or unpaid judgment
to which the association is a party which either could or would have a
material impact on the association or its members or which related to the
lot being purchased.
A
statement setting forth what insurance coverage is provided for all lot
owners by the association, including any fidelity bond maintained by the
association, and what additional insurance would normally be secured by
each individual lot owner.
A
statement that any improvement or alteration made to the lot, or uses made
of the lot or common area assigned thereto by the prior lot owner, are not
in violation of any of the instruments.
A
statement setting forth an restriction, limitation, or prohibition on the
right of a lot owner to place a sign on the owner’s lots advertising the
lot for sale.
A
statement setting forth any restriction, limitation, or prohibition on the
right of a lot owner to display a flag on the owner’s lot including, but
not limited to reasonable restrictions as to the size, place and manner of
placement or display of such flag and the installation or any flagpole or
similar structure necessary to display such flag.
A
copy of the current declaration, the association’s articles of
incorporation and bylaws, and any rules and regulations or architectural
guidelines adopted by the association.
A
copy of the notice given to the lot owner by the association of any
current or pending rule or architectural violation.
A
copy of the fully completed one-page cover sheet developed by the Real
Estate Board pursuant to 54.1-2105.1.
Certification,
if applicable, that the association has filed with the Real Estate Board
the annual report required by 55-516.1, which certification shall indicate
the filing number assigned by the Real Estate Board and the expiration
date of such filing.
Please note that for Condo's, no external inspection is done by the Ashburn Farm Association. Condo owners must contact their Condo Association and apply for a disclosure document as well.
9.
Does
the Association do an inspection of my property?
Yes.
A staff person from the Association will inspect the outside of your home
and property.
The inspection includes the exterior of your home and landscaping etc.
10.
How
long is a disclosure package valid?
A
disclosure package is valid for 60 days. If
a homeowner needs to request an updated disclosure package the cost is $50.00
and should only be applied for AFTER the expiration date.
11. Who do I contact if I have a question on my Disclosure Packet?
You can call the Association office at (703) 729-6680 or email disclosures@afhoa.net.
1. My son is 16 and he is the only one in the family that uses the pools, can he join as an individual?
No, residents must be 18 years or older to have an Individual Membership.
2. I live in Ashburn Farm and want to use the pool this weekend. Can I buy a guest pass?
No, an Ashburn Farm residents cannot be guests. All residents using the pool must have a current pool membership.
3. My son is 12. Can he bring his little brother to the pool with him?
No, all children 11 years or younger MUST BE accompanied and supervised by an adult or care provider at least 14 years old.
One adult (18 years or older) may bring up to five (5) guests.
Registration must be completed and ALL PICTURES taken by April 30th to receive the 5 Free Guest Passes.
6. The lifeguard would not let my baby use her cute ducky float in the pool. Why?
No flotation devices except water wings, U.S.C.G. approved life vests and U.S.C.G. approved swimwear floatation devices can be used.
7. The lifeguards did not let my son go down the slide. He could use it last summer. Why?
Children under 12 must pass the Swim Test to use the diving boards and slide. The Swim Test must be taken each year.
8. Why are the pools all closed? The weather cleared up.
The pools have to be closed for 45 minutes after the last thunder or lightning. It is for your safety.
The developer originally setup the program. In the early 1990's, the developer sent out a letter to all homeowners - requesting them to vote on having either the pool membership fee separated from assessments or to have all residents pay for the pools regardless on whether or not they use them. By a very large margin, homeowners voted to NOT include this fee in their association assessments.
1. What days are the tennis lessons?
You can check the web site at www.Tennisdan.com for this information.
2. I do not live in Ashburn Farm. Can I play on the courts?
The tennis courts are for Ashburn Farm residents and their guests only. Non-residents can pay a fee to use the courts only during programmed events when they are offered. Programmed events include: lessons, socials, team tennis leagues, flights and tournaments. This fee does not entitle you to use the courts at any other time unless you are with a resident as their guest.
Rules are posted at each court. When players are waiting, the following court times shall be adhered to: 1 ½ hours for singles; and 2 hours for doubles.
The Tennis Committee may reserve any of the courts as approved by the Ashburn Farm Board of Trustees. Reserve times will be posted at the courts at least 48 hours prior to the reservation.
1. I need to paint my mailbox post - what color should I use?
The color is called COCO, (Brand - Olympic - Premium Acrylic Latex Stain) which can be purchased at Lowe's. Click here for more information.
1. How can I contact the Loudoun County Board of Supervisors?
All Board members receive mail and calls at 1 Harrison Street, S.E., Fifth Floor, P.O. Box 7000, Leesburg, VA 20177-7000. The telephone number is 703-777-0204.You can also leave a message for the Board members by calling the Citizen Comment Line: 703-777-0115, or e-mail the Board of Supervisor's Office - bos@loudoun.gov.
2. Where should I go to research property records?
Go to the Clerk of the Circuit Court's office, which is located at 18 E. Market Street in downtown Leesburg.
3. Which Board of Supervisor's member represents Ashburn Farm and how can I contact him/her?
You can access the Board of Supervisor's web site at http://www.loudoun.gov/bos/home.htm. Our Supervisor's currently are: Steve Snow and Lori Waters depending on where your home is located.
1. What do my assessments pay for?
Assessments are paid by every member of the Association and are divided into two (2) categories, General and Neighborhood. All Ashburn Farm households pay a General assessment for common area landscape maintenance, capital reserves and improvements, general administration, utilities, taxes, insurance, common property maintenance, and community programs. The Neighborhood assessment for single-family houses pays for trash and recycling pick up. However, for townhouses it pays for 1) trash and recycling; 2) common area and tot lot care; 3) street light electricity and repair; 4) snow removal; and 5) the repair of townhouse streets and sidewalks. Condominiums have a separate association that is responsible for maintenance and upkeep of their open space, building exteriors, utilities, pool, etc.
1. How does the Association know that my vehicle was parked in an Open Space longer than 48 hours? I received a vehicle violation notice that noted my vehicle would be towed specifying the reason as Storage of Vehicle?
The Association does not patrol the town home neighborhoods for “Storage of Vehicle” violations - these complaints are called in by resident’s. Once the call is received, the Covenants Administrator visits the area and issues a Violation ticket. The ticket provides 48 hours from the time of the visit to the scheduled tow date. If the vehicle is not moved, then our towing service is called to tow the vehicle. Always refer to the Parking Policies linked on the Parking Page of this website.
The Association enforces “traffic violations” in accordance with the County Code in town home neighborhoods because the street and parking spaces within a town home neighborhood are designated as “common area” and are the responsibility of the Association, not VDOT. Although the Sheriffs Office has authority to patrol and ticket vehicles in the town home neighborhoods ultimately the Association is responsible for inoperable vehicles (expired tags, inspection stickers, as well as vehicles in an inoperable condition, etc.)
Commercial vehicles are not limited to just vehicles with advertising. A full definition of commercial vehicle can be found in the Architectural Guidelines. In this instance, the vehicle was ticketed as a commercial vehicle because it had externally located or easily visible commercial equipment or materials, i.e. ladders and trade tools.
4. My vehicle was towed without receiving a 48 hours vehicle violation notice. Why?
The town home parking enforcement policy has a section called “Towing Without Notice”. Any vehicle in violation of the items listed under this section will be towed without notice by the towing service contracted to the Ashburn Farm Association. The contracted towing service, and Ashburn Farm contracted security will patrol the town home neighborhoods and will tow any vehicle that is in violation, or residents can call the towing service directly if they see a vehicle in violation of any of the items listed under tow without notice. For more information refer to: Policies and Procedures Relative to Parking and Towing of Vehicles.
5. What’s the enforcement policy for vehicles parked on VDOT streets?
Since VDOT streets are state maintained, the Sheriff's office must be called in most situations for vehicle violations on VDOT streets. These include expired tags and inspection stickers. In addition the Sheriff's office should be contacted for vehicles considered abandoned or in a state of disrepair (flat tires, etc). The Association has no authority to issue vehicle violations on VDOT streets.
The Association understands that circumstances may surface where a resident cannot correct a property violation by the “in compliance” date provided by the Association in the letter or Property Inspection Notice. As long as the Association is aware of the circumstance and the resident is making a valid effort to correct the violation, the Association will extend the “in compliance” date that is agreeable to both the resident and the Association. The resident should send an e-mail or write a letter explaining the circumstances and the Association will work with the resident for an extension.
Dumpsters are a part of any major repairs and renovations. The Association would like the home homeowner to store the dumpster in their driveway, however that is not always possible. So, it may be required that the dumpster must be stored on the street. For street storage the dumpster must be parked in a position that does not impede the postal carrier from delivering mail and cannot be closer than 15 feet to a fire hydrant. It is highly suggested by the Association that the homeowner notify the neighbors that the dumpster will be parked on the street from mm/dd to mm/dd. Notifying the neighbors in advance will reduce or eliminate calls from residents to the Association.
1. What do the "marking Color Codes" map to that I see in places where construction is usually done?
Click here to see a chart of the colors and what they mark. You can also find more information from the Miss Utility web site at: http://www.missutilityofvirigina.com.
